Preparing a schedule of works for a building project is a crucial step in project management and construction planning. It outlines the tasks, activities, and timelines required to complete the project successfully. Here’s a general outline of how you can create a schedule of works for a building project:

1.  Project Initiation:
   • Make the project objectives clear..
   • Identify the key stakeholders and their roles in the project.
2.   Pre-Construction Phase:
   • Obtain site assessment and surveys.
   • Obtain necessary permits and approvals.
   • Develop a project plan, including a timeline.
   • Assemble the project team and assign responsibilities.
3.   Design Phase:
   • Architectural and engineering design.
   • Create detailed construction drawings.
   • Specify materials and finishes.
   • Obtain design approvals.
4.   Procurement:
   • Prepare a list of materials and equipment needed.
   • Solicit bids from suppliers and contractors.
   • Evaluate bids and select vendors.
   • Procure necessary materials and equipment.
5.   Construction Phase:
   • Clear and prepare the construction site.
   • Lay foundations and structural work.
   • Construct walls, roofs, and floors.
   • Install utilities (plumbing, electrical, HVAC).
   • Finish interior and exterior work.
   • Perform quality control and inspections.
   • Address any issues or changes that arise during construction.
6.   Testing and Commissioning:
   • Test all systems and equipment.
   • Verify that everything is functioning correctly.
   • Conduct safety inspections and quality checks.
7.   Interior Fit-Out:
   • Install fixtures, fittings, and furnishings.
   • Finish interior spaces as per design.
   • Ensure all details align with design plans.
8.   Exterior Landscaping:
   • Landscape the surrounding areas.
   • Install walkways, driveways, and outdoor features.
9.  Final Inspections and Approvals:
   • Arrange for final inspections and approvals from relevant authorities.
   • Address any deficiencies or issues identified during inspections.
10.  Project Closeout:
    • Complete all necessary documentation and paperwork.
    • Hand over the building to the owner or client.
    • Provide operation and maintenance manuals.
    • Settle any outstanding financial matters..
    • Archive project files and records.
11.  Post-Construction Phase:
    • Address any post-construction issues or warranty claims.
    • Conduct a post-project evaluation to learn from the project’s successes and challenges.
    • Celebrate project completion and success with the team and stakeholders.
12.  Ongoing Maintenance:
    • Establish a maintenance schedule and plan for the building’s ongoing care.

The schedule of works should include specific start and end dates for each task or phase, the responsible parties, and any dependencies between tasks. It should be updated regularly to reflect progress and adapt to changes that may occur during the construction project. Additionally, project management software can be invaluable for tracking and managing schedules, resources, and budgets effectively.

When taking up any form of development finance, the development finance provider will require a ‘schedule of works’ that specifically details the individual phases of the project including materials, the cost, labour charges and also the length of time to complete that particular phase of the build. It’s always wise to add a 10% contingency to the costs. Let’s be honest here, most projects don’t go to plan where pricing is concerned!

For more information about preparing a schedule of works for a development finance application please contact us. We have prescribed templates that we use which we are happy to share with you.